Showbag Portal Online Help

There’s nothing like showing off your product at the Melbourne Royal® Show!

To help deliver a world-class event experience for both exhibitors and attendees, Melbourne Royal® has developed some exciting enhancements to our online showbags system.

Accessing the Portal

Go to http://my.melbourneroyal.com.au/showbags
Logon using the email address that receives Melbourne Royal® correspondence as your username and Melbourne Royal® password
This will open the showbag portal

Adding a new user

To add a new user please contact the Melbourne Royal® sales@melbourneroyal.com.au
Include the full name, email address, phone number and company name of the new user

Initial portal access

After logging into the portal you will see a list of showbags all with a status of Draft
The showbags are based on your showbag offering last year
All showbags must have a status of Approved, Ready for Sample prior to submitting samples to Melbourne Royal®.

Showbag Status

Status	Description
Draft	Showbag is yet to be reviewed Showbag needs to be reviewed and then approved, or set to not offered
Approved, Ready for Sample	Showbag description, contents, image and location reviewed and Melbourne Royal® is ready to receive sample showbags To set this status, select Approve within showbag details
Showbag Not Offered	Showbag will not be sold this year To set this status, select Not Offered within showbag details
Sample not received	This status is set by Melbourne Royal® RASV has not received sample of showbag by testing due date
Follow Up	This status is set by Melbourne Royal® Melbourne Royal® has an issue with the contents of the Showbag and needs to contact showbag vendor prior to approving showbag for sale
Sample Received, Approved	Melbourne Royal® has received sample, tested and approved Showbags at this status will be included in the Melbourne Royal®Show Showguide and on the www.royalshow.com.au Showbag listings
Out of Stock	Showbag is out of stock This status is set by Melbourne Royal®

Add a new showbag

Select the New Showbag button on the top right hand side of the Showbag Portal
A dialogue box will appear. Enter the name of the showbag you would like to add then select Create
Proceed with entering showbag details, items, image and locations

Showbag Details

By default any time you select or create a showbag you will be directed to the showbag details tab
The details below describe your Showbag and will be used by patrons searching the Melbourne Royal® Show website for showbags. All fields are mandatory unless otherwise indicated

Field Name	Description
Name	Showbag name that will be printed in the showbag guide. Use sentence case No capitals unless a brand name e.g. Acme girl showbag No registration marks
List Price	Numeric price with decimal point e.g. 25.00
Special Promotions	Optional Field – Usually left blank This is not a tagline for the showbag Used only where there is a special promotion when buying this showbag in conjunction with other showbags e.g. 2 showbags for $10
Primary Category	Select from the drop down list Your showbag will be listed under this category in the Melbourne Royal® Melbourne Show Showguide
Secondary Category	Optional Select from the drop down list This category will be used for web searches
Gender	Select from the dropdown list
Age	Select Yes or No for each age category
Keywords	Keywords that people may use when searching the Melbourne Royal® Show showbags search for your showbag Separate each keyword with a comma

Showbag items

Select the Items tab
To add an item select the Add button on the top right-hand side of the table
You will be prompted to enter the following details

Field Name	Description
Quantity	Quantity of this item in the showbag Numeric values only e.g. enter 5 in this field for 5 chocolate bars
Description	A very brief description of the item All descriptions should be in lower case with the exception of brand names e.g. Acme chocolate bars where Acme is the brand name Do not include trademarks or registration marks Magazines need to indicate in brackets if they are the current or back issue e.g. Melbourne Royal® Magazine (back issue) Do not add promotional sentences in this section e.g. visit us at www.melbourneroyal.com.au Item weights are to be included in the size and unit fields, not in the description Any item descriptions that do not meet the style requirements will be adjusted
Size	Size of each item. Size can either be a weight, volume or length. If item does not require a size value (e.g. Teddy Bear), leave blank
Unit	Choose the unit from the dropdown list when a value has been entered into the size field, or N/A If the item does not have a unit size available in the drop down list (e.g. XL T-Shirt) include this information in the description field
Value	Recommended Retail Price of this item.
Choice of Group	Default is N/A Only choose a group if you are offering a choice of items in your showbag E.g. either a cap or sunglasses. Each item is added separately where the Choice of Group is Group A for both If you are offering more than one “Choice of” options, use Group B for the 2^nd group and Group C for the 3^rd group Standard items that are not part of a “Choice of” group, should have N/A in this field

Select Add
The item has now been added to the showbag

Modify a showbag Image

Select the Image tab
Select Upload
Select a file to upload from your device and select Open
Crop the Image so it is square and then select Update

Updating showbag locations

Select the Locations tab
Select the stall locations from the drop down list
- Stall locations are pre-populated based on your contractual arrangement with Melbourne Royal®
Select Add
Select Approve

If you have any questions regarding your showbag listings or using the Showbag portal, please contact the Commercial Sales team on 03 9281 7444 or email sales@melbourneroyal.com.au